This booklet provides a brief outline on the procurement procedures of Companhia de Electricidade de Macau – CEM, S.A. (hereafter refer as “the Company”). It also serves as a guidebook for companies interested in becoming Registered Suppliers of the Company.

It is the policy of the Company to act fairly and equally in business dealings with its vendors / contractors / consultants (collectively referred to as “Suppliers”) and at the same time to obtain the best possible value for money in acquiring goods, services and materials.

Fair Competition
As a public utility, the Company encourages fair competition in all procurements and requires its major procurements to be awarded through a tendering process. This ensures the best value and provides equal opportunities for all interested and competent Suppliers. We ensure that all invited tenderers are given the same information for preparing tenders.

Safety
The Company is committed to providing a safe environment for its customers, staff and Suppliers. When supplying the Company with products / services, Suppliers must at all times meet the statutory requirements with respect to safety and other standards which are communicated to them by the Company.

Environmental Requirements
The Company is dedicated to protecting the environment and, where applicable, prefers to buy environmentally-friendly products / services. When supplying the Company with products / services, Suppliers must meet the statutory requirements with respect to environmental protection and other requirements which are communicated to them by the Company at all times.

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The Company uses one the following methods in its procurements -

Tendering
Depending on the estimated value and time frame and nature of each procurement, the following methods of tendering will be adopted:

Pre-qualification and Tender Submission
The Company has standard forms for pre-qualification and tendering, which will be provided to interested Suppliers wishing to be pre-qualified and submit tenders. It is very important that interested Suppliers closely follow the instructions in these documents which must be submitted to the Company on or before the relevant closing dates and times. Late submissions will not be considered.

Pre-qualification and Tender Assessment
Through this assessment, the Company will determine whether or not the relevant pre-qualification documents and tenders comply with the requirements of the Company.

• In general, the following main areas of a pre-qualification document will be evaluated -
  
  • the technical expertise of the Supplier
    
  • the financial strength of the Supplier
    
  • the relevant experience of the Supplier
    
  • the Supplier’s approach towards the design, production or construction of a related project
    
• In general, the following main areas of a tender will be evaluated -
  
  • the technical proposals submitted by the tenderer
    
  • the financial capability of the tenderer
    
  • the degree of contractual compliance of the tender
    
  • the reasonableness of the tender price

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Written Quotation

Sealed Quotation
Following the instruction in the Tender Invitation or RFQ, proposals or quotations requested to be submitted in closed envelope should be sent in sealed envelopes, to a specified Tender Box before the specified closing date and time.

Fax Quotation
Following the instruction in the Tender Invitation or RFQ, proposals or quotations requested to be submitted by fax should be sent to a restricted fax number which will be processed by an Automatic Tender Handling System (ATHS) before the specified closing date and time.
Where it is not specifically stated that the restricted fax number has to be used, information and quotations should be sent to our general fax number 853-2830 8361.

Verbal Quotation - Small Value Purchases
Where the estimated value of each procurement is MOP5,000 or below, written tender invitation or RFQ is not mandatory. Verbal quotations can be obtained from Suppliers. These Suppliers may or may not be on the Company Registered Suppliers.

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Application Procedures
Applicants should complete a Supplier Registration Form, which is available at the Company’s Procurement & Materials Department as well as its Internet homepage where the form can be downloaded under the “Supplier Registration Procedures”.
Interested companies should return the application form with the required supporting documents to the Company’s Procurement & Materials Department. The Company will keep all the information submitted as records for future tendering reference.

Suppliers’ Obligations to the Company
Suppliers must -

• not disclose any confidential or proprietary information in respect of the Company to a third party without the written consent of the Company ;
  
• supply goods, materials or services to the Company in accordance with the agreed terms and conditions ;
  
• immediately inform the Company’s Procurement & Materials Department in writing of any changes in their correspondence address, contact persons, phone/fax numbers, etc., as well as any restructuring of their companies ; and
  
• reply to invitations for tenders/ quotations within the specified time frame and strictly follow the Company’s Instruction to Tenderers in submitting their tenders.
  
  

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Suppliers’ performance will be monitored regularly. Their status will be reviewed from time to time and may be deleted or suspended from our Registered Supplier list depending on their performance.

The Company measures Suppliers’ performance using the following criteria -

Bid Response Rating
The Company monitors the punctuality of Suppliers in responding to the Company’s invitation to tenders / quotations. Suppliers who have been invited to submit tenders / quotations should reply to the Company in accordance with the instructions / guidelines provided in the invitation letters, even if they decide to decline to make any offer.

The Company may consider disqualifying Suppliers who do not respond to invitations to submit tenders / quotations in accumulation of three times within one calendar year.

Supplier Performance Evaluation
Material Suppliers
The key criteria for evaluating the performance of Material Suppliers are “Delivery” and “Quality”

Contractors and Consultants
The Company sets the appropriate assessment criteria according to the nature of services. The Company scores the performance of a Contractor/ Consultant against each assessment criterion and its importance.

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The Company has established its own Procurement homepage on the Internet (company website : http://www.cem-macau.com) in order to share up-to-date procurement information with Suppliers as well as other interested parties.

Suppliers are advised to visit our website regularly in order to obtain the most up-to-date procurement information in respect of the Company.

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Further information on procurement matters may be obtained from the Company’s homepage on the Internet -
http://www.cem-macau.com

Suppliers may approach the following office with enquiries relating to specific areas of procurement -

The Procurement & Materials Department

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